There are so many ways to maximize productivity in an office setting, one of which is investing in the right office equipment. They help in managing office-related work, thereby making your day-to-day tasks run more smoothly. Although not all offices will require identical equipment, depending on, amongst other things, the nature of work carried out, we’ve put together a list of office essentials. We have chosen those that will enable employees to do their job correctly and more efficiently, which in turn makes them happy, more productive, and sets the tone for success. Take a look:
Storage Spaces
It’s essential to be organized in an office setting. This allows you to find things easily and prevent clutter from building up. This is where storage spaces come in –to provide a place to keep writing utensils, paper, ink, folders, and other small office supplies. Storage spaces come in several different forms, including shelves, bins, desks, and so on. It’s important to get creative when installing or setting them up in the office to ensure functionality and convenience. With that in mind, ensure storage spaces are located nearer to you for quick access to save on time.
Desktop/Laptop
Computers have become necessary in this digital age, with a lot of people relying on them to accomplish day-to-day activities. They can power basic applications such as document writing, video conferencing, emailing, internet browsing, online marketing, file sharing, and so on. Additionally, users can install multiple programs to perform various functions; for example, Microsoft Office programs can provide a variety of helpful office tools. The best part is everything can be stored in the cloud, meaning you’re never at risk of losing important files. Be sure to choose a computer that fulfills your needs, remembering that a laptop is ideal if you have a mobile office.
Printer
Although many businesses have gone paperless, some companies like banks, law firms, and medical offices still need to use paper. Plus, there are instances when you may need to scan, fax, or even make copies of documents such as invoices, contracts, receipts, or tax forms. If that’s the case, a printer with scanning, faxing, and other additional features is a must. When thinking about what printer to invest in, consider the kind of work you do. Some use toner cartridges while others use ink. You’ll also have to choose between colored or black and white printers.
Ergonomic Chair
Most people don’t have a proper office chair, especially remote workers, as they tend to substitute living or dining room table chairs as office furniture. Unfortunately, using a basic office chair can result in postural problems such as back and shoulder pains, neck problems, or even tunnel syndrome. When buying an office chair, consider ergonomically correct furniture – a term used to describe efficiency and adequate support. An ergonomic chair will have adjustable height, proper lumbar support, elbow/armrests, headrest, and even provide decent cushioning. All of these features will ensure adequate blood circulation, provide comfort, encourage a healthy posture, and prevent muscle fatigue. If you want to avoid problems with sitting in general, consider sit-stand desks. These allow users to adjust the height of the desk from sitting to a standing level so you can alternate between working while seated and standing.
Paper Shredder
At some point, everything you printed from your printer will need to be disposed of properly. Since creating a fire in an office trash can is a hard no, a paper shredder is a must-have for destroying sensitive and confidential office information, including customers’ personal data, information regarding business operations, and so on. By ensuring data security in your office, you’ll be able to protect yourself from identity theft, as well as comply with the Health Insurance Portability Accountability Act (HIPAA). Consider a recycling bin for every other piece of non-sensitive paper.
There are a lot more office essentials which will depend on the work being done and the available office space. Use this checklist to get started on creating a streamlined and efficient office.
