As a business owner or employee, there are several precautions that you can take to help protect your company data. The most important place to start is to know the common cause of data violations and how to avoid it before it occurs.
How do you protect your company data?
You might think of data violations mainly caused by outsiders who hack into the system. Train your employees to better understand this risk to help protect your company’s data. Here is the best way to protect your company data.
1Protect data in your workspace
If you stay away from your table while you are working on a project that includes sensitive business information, take some precautions to protect your company data from visitors or other people who are not authorized to see that information.
When you are far from the computer, key. You can also change your preferences to request a user account password when you unlock or wake your computer.
And after the meeting, clean your material. Then after printing, copying, or sending faxes, immediately take your documents and store sensitive documents in a safe location. The most important thing is to always be aware of your environment.
2Beware of the phishing scheme
A phishing email is a fake email message that can be used by criminals and hackers to target your credit and identity, control your computer, and network, or steal your password and access company information. They often appear as if they come from trusted sources, such as your credit card company or other vendors, and often can include a link or attachment that they ask for you to download. You must delete suspicious emails without opening them.
You must confirm before you open an email or respond to any request to download files or click on the link.
3The password must be long and stronger
Using a strong password and changing it regularly makes it difficult for thieves to access information. Never share your password with anyone. Choose something that is not clear, so it is difficult to guess, but also easy to remember so you don’t need to write it down.
Things to consider when making a password are as follows:
Passwords must not contain all or part of your name or ID. The password must be more than eight characters and passwords must contain characters from at least two of the following four categories: uppercase, lowercase letters, numbers, and symbols (for example, & %, $, #).
4Be careful when left unchecked
Portable devices, including laptops, tablets, and smartphones, can be more easily lost, and targeted by thieves. Be careful when entering a safe system in public places so that others cannot see your username and password.
The solution is to bring your mobile device at any time at the airport, in public transportation, or in any public space, and never check it in your trunk.
When you travel by car with a laptop, place it in the trunk of the vehicle. Bring it when you arrive at your destination.
Never save your password or backup with your mobile device.
When far from the office, save your laptop, mobile devices, and company portable storage devices, such as flash drives, safe, locked, or private.
The best way is to save your ID and password with website capture on your computer so that if they are hacked or lost you can find them easily.
5Recognize Social Engineering
Just like compiling puzzles, social engineers get what they need by collecting information from various sources, including your social profile and other information about your organization. Because people may not be as they claim, always verify before providing any information.